Question 1

Do I need to create an account to use Invoice Maker?

Accepted Answer

No. There is no sign-up or login — you can start creating invoices and estimates the moment you open the app. All your data is stored privately on your device.

Question 2

Which platforms is the app available on?

Accepted Answer

Invoice Maker is available for iPhone and iPad on the App Store, for Android phones and tablets on Google Play, and for Mac. Tablets and desktops get an optimized split-screen layout.

Question 3

Is the app really free?

Accepted Answer

Yes. You can create, send and print invoices with the free version — no time limits and no account required. The free plan includes a generous monthly quota of invoices, estimates and payment records, and upgrading to PRO removes all limits and unlocks advanced features.

Question 4

Can I try the app with sample data?

Accepted Answer

Yes. During the welcome flow choose "Try with demo data", or load sample data later from Settings — a grocery-store demo with contacts, products, invoices, estimates, purchase orders and bills. Your existing data is never removed.

Question 5

How do I set up my business details?

Accepted Answer

The welcome flow walks you through your business name, logo, currency and number formats. You can change any of these at any time under Settings.

Question 6

Do I need a logo? Can I create one in the app?

Accepted Answer

A logo is optional, but it makes your invoices look more professional. You can upload your own image or design a simple logo right inside the app with the built-in logo maker.

Question 7

What languages does the app support?

Accepted Answer

The app is available in 23 languages, including English, Spanish, French, German, Portuguese, Hindi, Japanese, Korean and Chinese. You can change the language in the app's settings.

Question 8

How do I create my first invoice?

Accepted Answer

From the Invoices screen, create a new invoice, pick or add a client, and add your items or services. Totals, taxes and discounts are calculated for you — then preview the PDF and share or print it.

Question 9

Can I customize how my invoices look?

Accepted Answer

Yes. Choose from multiple PDF templates, change colors and font sizes, and add your business logo and signature. PRO users can even rename the display labels on invoices and estimates to match their business.

Question 10

How does invoice numbering work?

Accepted Answer

Invoice and estimate numbers are generated automatically in sequence, and you can set your own number prefix in the invoice settings.

Question 11

Can I create estimates or quotes?

Accepted Answer

Yes. Create estimates just like invoices, send them to clients, and mark them Accepted or Declined. An estimate can be converted to an invoice with one tap, and the two stay linked.

Question 12

Does the app support purchase orders?

Accepted Answer

Yes. You can create purchase orders for your suppliers, generate them as PDFs, share them, and track their status — just like invoices and estimates.

Question 13

Can I add signatures to invoices?

Accepted Answer

Yes, both yours and your client's. Save your business signature so it appears on your documents, and capture the client's signature directly on your device when they approve an invoice or estimate.

Question 14

Can I attach photos or files?

Accepted Answer

Yes. You can attach photos and files to invoices, estimates, bills, expenses, payments and contacts — handy for receipts, proof of delivery or job photos.

Question 15

How do taxes and discounts work?

Accepted Answer

Apply a single tax rate or grouped taxes (such as GST with CGST/SGST, or state plus local tax), and choose whether your prices are tax-inclusive or tax-exclusive. Discounts can be a fixed amount or a percentage.

Question 16

Can I create recurring invoices?

Accepted Answer

Not yet — recurring invoices aren't currently supported. As a quick alternative you can duplicate an existing invoice in a couple of taps, and use payment reminders so due invoices never slip by.

Question 17

How do I send an invoice to a client?

Accepted Answer

Generate the invoice as a PDF or JPEG and share it any way you like — email, WhatsApp, or any share option on your device. You can also print it directly from the app.

Question 18

Can I print receipts on a thermal printer?

Accepted Answer

Yes. Besides standard A4 printing, the app can generate receipts formatted for 58mm and 80mm thermal receipt printers — useful for shops and point-of-sale counters.

Question 19

Why does my PDF show the app's name?

Accepted Answer

The free version adds a small Invoice Maker imprint to generated PDFs. Upgrading to PRO removes it, so your documents carry only your own branding.

Question 20

How do I manage clients and suppliers?

Accepted Answer

The Contacts section keeps all your clients and suppliers in one place, together with their invoices, estimates and payment history. You can also generate a client statement as a PDF.

Question 21

Can I import my existing clients and products?

Accepted Answer

Yes. Import your contacts and items from CSV files to get set up quickly, and export them back to CSV / Excel whenever you need (export is a PRO feature).

Question 22

Can I scan barcodes?

Accepted Answer

Yes. Add items quickly by scanning their barcode with your device's camera, and optionally print item barcodes on your invoice PDFs.

Question 23

Which currencies are supported?

Accepted Answer

Over 100 currencies are supported, each with its proper symbol and formatting. Pick yours during setup or change it later — a searchable picker with country flags makes it easy to find.

Question 24

How do I record payments?

Accepted Answer

Open an invoice and record a payment against it — full or partial. Invoice statuses such as unpaid, overdue, upcoming and paid update automatically as payments come in.

Question 25

Can my clients pay online?

Accepted Answer

You can add your own payment link — PayPal or any other URL — to your invoices, shown as a "click here to pay online" link, optionally with the balance due appended. The app itself doesn't process payments and never charges transaction fees.

Question 26

Can the app remind me about unpaid invoices?

Accepted Answer

Yes. Turn on payment reminders and the app sends you notifications about due invoices, on a repeat schedule you control.

Question 27

Does the app work offline?

Accepted Answer

Yes, completely. All data is stored locally on your device, so you can create invoices, record payments and track expenses without any internet connection.

Question 28

How do I back up my data?

Accepted Answer

Connect your Google account and back up to Google Drive for free — backups are encrypted and stored in a private app folder, so they never clutter your Drive. PRO users can additionally export backups to a file and share them via email, WhatsApp or any cloud.

Question 29

How do I move my data to a new phone?

Accepted Answer

Back up on your old device, then on the new one choose the restore option during the welcome flow (or in Settings) and restore from Google Drive or a backup file. After a full restore, the app asks you to relaunch.

Question 30

Can I use the app on multiple devices?

Accepted Answer

Yes, with Cloud Sync — a PRO feature that keeps your data in step across your phone, tablet and Mac using your own Google Drive. It's designed for one person working across their devices: changes upload automatically, and you pull them on the other device with a tap (or automatically, if you enable it).

Question 31

Can I export my data?

Accepted Answer

Yes. With PRO you can export your data as CSV / Excel files or PDFs — for your accountant, spreadsheets or your own records.

Question 32

What do I get with PRO?

Accepted Answer

PRO removes all free-plan limits: unlimited invoices, estimates and payments, unlimited clients, items and attachments, multiple business profiles, data export, Cloud Sync across devices, PDFs without the app imprint, and no ads.

Question 33

What subscription plans are available?

Accepted Answer

There's a monthly plan, a yearly plan, and a one-time lifetime upgrade if you'd rather pay once and keep PRO forever. Purchases are made securely through the App Store or Google Play.

Question 34

Can I run more than one business in the app?

Accepted Answer

Yes. Each business profile has its own logo, signature, clients, invoices and settings, and you can switch between them in seconds. The free plan includes one business profile; PRO lets you add as many as you need.

Question 35

What happens to my PRO purchase on a new device?

Accepted Answer

Your purchase is linked to your App Store or Google Play account, so reinstalling the app or switching devices on the same store account restores PRO without paying again.

Question 36

Where is my data stored, and who owns it?

Accepted Answer

Your data is yours. Everything lives locally on your device, and if you enable backups or Cloud Sync it's stored in your own Google Drive's private app folder. See our Privacy Policy for details.

Question 37

What happens if I delete a business profile?

Accepted Answer

Deleting a profile permanently removes all of its data — invoices, estimates, contacts, items and attachments. The app warns you before deleting; make a backup first if you might need the data again.

Question 38

My CSV import failed — what should I check?

Accepted Answer

Import errors are almost always a file-format issue. Check that your file is a plain .csv and that its columns match the app's expected format, then try again.

Question 39

How do I get help or suggest a feature?

Accepted Answer

We'd love to hear from you. Reach us through the app's page on the App Store or Google Play, or leave a review with your suggestion — we read them all.

Frequently Asked Questions

Getting Started

Invoices, Estimates & Purchase Orders

Clients & Items

Payments

Backup, Sync & Offline

Subscription & PRO

Privacy, Data & Support

Still have questions?